Privacy Policy

This Privacy Policy is provided by Prairie Fire Grappling LLC, operating publicly as Prairie Fire Grappling (the "Academy," "we," "us," or "our"). Our website is trainhuntbuild.com, and our academy is located at 231 W Main Street, Council Grove, Kansas 66846. This policy explains how we handle personal information collected through our website and our enrollment, check-in, attendance, membership, and billing systems.

This policy applies to:

• Website visitors
• Prospective members
• Current members
• Parents and legal guardians
• Minor participants
• Drop-in participants
• Coaches, instructors, and authorized staff
• Users of our enrollment, check-in, attendance, billing, and membership systems

Depending on how you interact with us, we may collect:

• Names and dates of birth
• Mailing addresses
• Email addresses and telephone numbers
• Parent and guardian information
• Emergency contact information
• Relevant allergy, injury, medical, accommodation, or safety information you voluntarily provide
• Membership selections and enrollment information
• Attendance and check-in records
• Rank, training, and progress records
• Waivers, electronic signatures, and legal-document acceptance records
• Payment and subscription status and payment-processor identifiers
• Communications and support requests
• Account and PIN information
• Device and browser information, IP addresses, and security and server logs
• Cookies and analytics information actually collected (see "Cookies and Technical Information")

We do not store complete payment card numbers. Card details are handled by our payment processor, Stripe. From Stripe we generally receive payment status, customer identifiers, subscription identifiers, and limited transaction information.

We collect information through:

• Website forms
• Enrollment and waiver signing
• Checkout
• Check-in and attendance tracking
• Member account activity
• Communications with us
• Our payment providers
• Automated technical and security logs

We use information to support:

• Enrollment and membership administration
• Payments and subscriptions
• Check-in and attendance
• Training-progress administration
• Emergency response and participant safety
• Accommodation of disclosed safety needs
• Waiver and consent documentation
• Member communication and account recovery
• Fraud prevention, security monitoring, and debugging
• Website and operational improvement
• Accounting, recordkeeping, and legal obligations

A parent or legal guardian must submit enrollment, consent, waiver, medical, and payment information for a minor where required. Minors should not independently submit contractual, medical, waiver, or payment information.

Information about minors may be used for safety, emergency contact, attendance, training records, membership administration, and academy operations.

We may share information as reasonably necessary with:

• Payment processors
• Hosting, database, and infrastructure providers
• Email and communication providers
• Technical-support providers
• Analytics providers actually used
• Accountants, insurers, and legal advisers
• Government agencies, courts, and law enforcement when legally required
• A successor organization in a lawful business transfer

We do not sell personal information for money.

Payments are processed by Stripe. Stripe collects and processes payment credentials directly and maintains its own privacy and security practices. We generally receive payment status, customer identifiers, subscription identifiers, and limited transaction information, and we use that information to administer memberships and purchases.

We use only the technologies needed to operate the site, including essential cookies, authentication cookies, security technologies, performance tools, analytics tools, and technical logs. These support secure sign-in, fraud prevention, site reliability, and understanding how the site is used.

We may retain records as reasonably necessary for:

• Active memberships and academy operations
• Attendance and safety
• Waivers and consent records
• Accounting, taxes, and payment disputes
• Fraud prevention and insurance
• Legal obligations and litigation
• System backups

We use reasonable administrative, technical, and organizational safeguards to protect personal information. No method of transmission or storage is completely secure, and we cannot guarantee absolute security.

You may request to:

• Access your information
• Correct inaccurate information
• Update contact information
• Change communication preferences
• Receive account assistance
• Delete information where appropriate and legally permitted

Some accounting, payment, waiver, safety, fraud-prevention, and legal records may need to be retained even after a deletion request.

Our website may link to or rely on third-party services that have their own privacy policies and terms. We are not responsible for the practices of those third parties, and we encourage you to review their policies.

We may update this policy from time to time. When we do, we will post the revised policy with an updated "Last updated" date and version number.

To make a privacy request or ask a question about this policy, please visit our Contact page.